Fides Trust Administration
Trust Administration with Integrated Accounting.
Do you want the most comprehensive and up to date trust administration system on the market today? Do you need a complete contract management system too? Integrated to leads management, commissions and At Need? Let us show you what Fides can do for your office.
CORE OPERATIONS
- Assign access by user, group or task assignment with multi-level security, track system usage.
- Multi-User software
- Required field setup
- Multi-facility, multi-company setup
- Pre-loaded with Transfer masters for Bank of America, Chase lockbox and EFT.
- Table-driven to insure data consistency and software stability
- Time Independent reporting with preview function for all reports
- Spreadsheet option for most reports
- Strict accounting controls with batch and posting management including pre-posting edit list and post audits
- Event management via email
- Contract Type control of accounts for easy setup and use.
TRUST AND LAW MANAGEMENT
- Manage Trusts
- Single
- Multiple
- No Retainage/No Allocation
- Bonding
- CD, Individual
- CD, Custodial
- Manage Laws By State and Contract Type
- Deposit method
- Allocation method
- Reconciliation days
- Control funding precedence on non-trustable
- Control contracts, item groups or individual items
- Control trust usage for each facility.
CONTRACTS
- Manual input and/or automated import from spreadsheet or web site
- Attach images and PDF's to contract, e.g., letters received or internal documents including signature.
- Individual contracts or create packages of contracts that include trustable and non-trustable contracts.
- Complete contact history
- Auto letter writing and forms control
- Conversion management
- Detail journal entries for all amounts
- Individual contract items with applied, retained and trusted
- Easy maintenance of addresses
- Insurance tracking including trust transfers to insurance policy and back
- Run finance charges as a service on your schedule
- Manage guaranteed payment insurance policies
- Pay agreements, coupons statements
- Withdrawals including authorization
SEARCH OPTIONS
- Comprehensive search for customers
- Free form search with as few as 3 characters
DAILY OPERATIONS
- Input payments and credits and other journal types into a batch.
- Import lock box, credit cards, refund cancels, trust transfers
- Auto-Reverse applied, finance charges
- Auto-Generate payment policy entries
- Import trust entries from other administrators
- View and edit transactions prior to posting
- Print daily audits (production), down payments and installments
TRUST CLOSE
- Complete accounting control. No entries in closed periods with accounting date control at the time of the batch creation
- Automated tools help balance principal and retainage to applied
- Import bank deposits and auto-balance to book deposits
- Complete reconciliation tracking
- Close walks you through book, bank, allocation and balance of bank, reconciliation to book entries
- Import bank statement from spreadsheet
- Accounting close prior to trust close allows administration after the period is accounting locked
- Working papers
SPECIALTY MODULES
- Year End Tax Reporting
REPORTING
- Trust Reports
- Paid up
- Statements
- Transaction Detail, Bank
- Transaction Detail, Book
- Aged Trial Balance
- Balance
- Deposits
- Trust Information
- Coupon Book
- Trust
- Register
- Status Code
- Contract Reports
- Item Deposit Analysis
- Group Deposit Analysis
- Representative Analysis
- Statement Analysis
- NSF Management
- Sales/Withdrawn By Item
- TCP
- Contract Items A/R
- Contract Count
- Payment Analysis
- Travel Analysis
- Facility Status Count
- Deferred Income
- Contract Lapse Times
- Delivery Management
- Bonding Reports
- Liability
- Statements
- Item Sales Analysis
- Aged Trial Balance
- Tax Report
- Billing Summary
- Over Paid
- Transaction Detail
- Status Code
- Maturity
- Cash Receipt
- Trust Specialized
- Illinois Annual
- Sales Tax
- Bonding EOP
- EOP
- New Contracts
- Withdrawn
- Paid Up
- Past Due
- Trust EOP
- Analysis Of Principal
- Summary
- Contract Summary
- Bank Examiner's
- Analysis Of Earnings
- Withdrawal's
- Letters
- Forms
- Labels
LEADS MANAGEMENT
- Input manual leads and/or use lead service import from major lead servers.
- Assign leads by representative or market with history and reasons.
- Complete lead status tracking with history.
- Assign lead to sold contract
- Automated drops
- Web page scrapper
- Reports
- Leads
- Lead Inventory
- Response Type By Market
- Sales Performance Markets
- Sales Performance Reps
COMMISSIONS
- Pay by product, facility, market, response type, sales manager, down payment and volume
- Fully integrated to trust
- ADP Integration
- Commission Run
- Sales Performance By Rep
- Sales Commissions Payments
- Sales Representative Payment
- Manager Overrides
- Sales Commission Recap
- Automated Interface To ADP
- Sales Management Report
- Travel Bonus
- Sales Performance By Category
INBOUND\OUTBOUND INTERFACE FEATURES
- Transfer Masters, including SQl, delimited, spreadsheet
- ODBC interface
- Matthews urn processing
- Life Of The South insurance
- Lockboxes
- EFT requestor to control authorizations
- Leads
- General Ledger
SECURITY FEATURES
- Access according to user, group, function/task
- Roles
- Security Levels
- Encrypted passwords
- Log/use file by password audits system usage with access codes
- Easy tracking of access codes
ADMINISTRATIVE MAINTENANCE
- Track equipment including fixed assets
- Track expiration dates for all documents/authorizations, laws, trusts, facilities, reps, etc.
- User Manuals
- Context sensitive help system
ADDITIONAL MODULES
- Athena Inventory
- Vesta letter writing
- A/R client billing
- Accounts Payable
- General Ledger
- At Need